Know the real margin of every project.
FinTrak turns timesheets, salaries and expenses into live project profit, so you see a job going red while there is still time to save it.
What FinTrak does, in under 90 seconds.
Want the detail? Watch the full product tour.
The whole platform, in one guided tour.
A narrated walk through a working FinTrak workspace: the core platform every deployment includes, the optional enhancements, and the Azure DevOps and Microsoft integrations. Jump to any chapter.
Introduction
Core platform
Optional enhancements
Integrations
Not another time tracker.
Time trackers tell you where the hours went. FinTrak tells you what they cost, what you can bill, and whether the project still makes money.
Cost from actuals
Every hour is costed at the person's real rate, including salary, overtime and overheads. One costing engine feeds every report, so the numbers always agree.
Time logged where work happens
Run timers inside Azure DevOps work items, import Outlook meetings, or fill in a weekly timesheet. Approvals route to the right manager.
From timesheet to invoice
Approved time and expenses become invoice lines. Send branded PDF invoices and see at a glance what has been paid and what is overdue.
Plan people before you promise
Allocations, leave and public holidays sit in one schedule, so you know who is free next month before you sign the work.
Everything a services business runs on, in one platform.
From the first hour logged to the invoice that gets paid, without stitching together a time tracker, a spreadsheet and an accounting add-on.
Time & people
- Timesheets & approvals
- Weekly timesheets that route to the right approver, with a full history of who approved what.
- Azure DevOps timers
- Developers log time straight from Azure Boards work items.
- Outlook calendar
- See Outlook meetings beside your time and turn them into entries in a click.
- Leave management
- Leave requests, balances and your public holidays, built into capacity.
- Resource allocation
- Allocate people to projects and tag them by skill to find the right person fast.
Money
- Costing engine
- Real cost per hour from salary, overtime and overheads: one source of truth for every figure.
- Budgets & margin
- Cost budgets per project with live status, so overruns show up while they are small.
- Rates & catalogue
- Billable rates per role or person, plus catalogue items for fixed-price work.
- Expenses
- Capture project expenses and carry them through to cost and invoices.
- Invoicing
- Turn approved work into branded PDF invoices and track payment status.
- Group invoicing & FX
- Run several companies or business units and invoice across them, in more than one currency.
Delivery
- Projects & tasks
- Clients, projects and tasks in one place, with time and cost rolled up automatically.
- Scheduling & Gantt
- Plan on a Gantt chart, save baselines, and compare planned against actual.
- Forecasting
- See where cost and revenue are heading before the month closes.
- Tickets & SLAs
- Support tickets with SLA policies, so response targets are visible and tracked.
- Client portal
- Clients log and follow their own support tickets without emailing your team.
- Reports & exports
- Financial and utilisation reports, exported to Excel or PDF.
Platform & security
- Automations & workflows
- Event-driven rules and configurable approval flows that run the routine work for you.
- Roles & permissions
- Five ready-made roles and fine-grained permissions to match how your team works.
- Single sign-on
- Sign in with Microsoft Entra ID.
- Audit trail
- Every change is logged: who did what, and when.
- Your own database
- Each organisation’s data is kept in its own database, never mixed with anyone else’s.
- API, webhooks & plugins
- A documented REST API, outgoing webhooks and plugins to extend the platform.
- Local settings
- Each company works in its own currency, with your date format, working week and holiday calendar.
Click around a real workspace.
This is a sample consultancy with five clients and one problem project.
| PROJECT | REVENUE | COST | MARGIN |
|---|---|---|---|
| Atlas MiningERP rollout | R1,284,000 | R842,300 | 34.4% |
| Fynbos RetailMobile app | R688,500 | R512,700 | 25.5% |
| Umoya HealthData platform | R935,000 | R744,100 | 20.4% |
| Cape FreightSupport desk | R212,400 | R190,800 | 10.2% |
| Kestrel InsuranceMonthly retainer | R420,000 | R471,900 | −12.4% |
| INVOICE | CLIENT | AMOUNT | STATUS |
|---|---|---|---|
| INV-2026-0412 | Atlas Mining | R184,000 | Paid |
| INV-2026-0413 | Fynbos Retail | R96,600 | Sent · due 14 Oct |
| INV-2026-0414 | Umoya Health | R121,450 | Draft |
| INV-2026-0415 | Kestrel Insurance | R35,000 | Overdue · 9 days |
Developers log time without leaving the work item.
Start a timer on any Azure Boards item. The hours land in FinTrak against the right project, already costed, ready for approval.
Coming to the Visual Studio MarketplaceSimple per-seat pricing.
Base prices are in South African rand, as we are a South African company. Every trial runs on the full plan, set up with you. People who only log time can use Contributor seats at R99 per month on any plan.
Core
R149/ seat / monthTimesheets and approvals, projects, resources, the costing engine, reports and leave.
Ask about a trialProfessional
R299/ seat / monthEverything in Core, plus invoicing, expenses, scheduling and Gantt, automations, tickets with SLAs, the API and Outlook import.
Ask about a trialEnterprise
from R499/ seatEverything in Professional, plus Entra ID single sign-on, audit log, group invoicing across companies with FX, plugins and priority support. Minimum 25 seats.
Talk to us
GET STARTEDSee this month's margins before month-end.
Every FinTrak trial starts with a conversation. Tell us a little about your team and we'll take it from there.
- A short callTell us how your team works today: how you track time, cost projects and invoice.
- A walkthrough on your termsWe show FinTrak using a workspace that looks like your business, not a generic demo.
- A trial, set up with youWe set up a trial on the plan that fits, import what you need, and stay on hand while your team tries it.
Prefer email? sales@geekrepublic.tech